Join Next Zoom Preparation Meeting

Zoom Meeting Date:
Thursday, June 26, from 7pm-8pm

Agenda:
Itinerary, Logistics and Questions

Invite for:
Event Volunteers and Coordinators

Join us for the biggest celebration of Black culture, business, and creativity in North San Diego County! The 4th Annual North San Diego County Black Festival is a vibrant event bringing together entrepreneurs, artists, musicians, and the community for an afternoon of empowerment, entertainment, and networking.

Venue

Mariner Church in Oceanside
4000 Mystra Dr. Oceanside, CA

Itinerary

Preparation Notes

1:00pm - Coordinators meet in Parking Lot #3 to review event details and finalize the day’s execution plan. Participants and vendors and volunteers start to arriving to prep in parking lot

1:45pm - Coordinators, volunteers and vendors reconvene in Parking Lot #3 to assign roles and confirm logistics.

2:00pm - Vendor & Gospel Choir setup ramps up; Attendees are directed to park in front lots #1 & #2 by the parking coordinator and volunteers.

2:30pm - Gospel Choir sound check.

3:00pm - doors open, check- in begins

3:25pm - Venue host gives welcome remarks, shares objectives & itinerary, then introduces the Venue Pastor for opening prayer.

3:00pm - Doors open to the public. Virtual check-in and wristband distribution for attendees, vendors, exhibitors, performers & volunteers (link provided).

3:30pm - Gospel Hour begins.

4:30pm - 5:30 - Sound checks for Black Paint Experience performers and Stardust run alongside networking.

5:30pm - Community Line Dance, Flash Mob

5:45pm - Black Paint Experience program kicks off.

7:15pm - Beats & Bars extended performance.

7:45pm - Stardust promotional set.

8:00pm - Show closes—cleanup begins.

9:00pm - Venue closed, no on on property

Parking

All Vendors, Volunteers, Performers, Coordinators and Exhibitors.  Enter through the back exit of the church and park in Parking Lot #3.  Map Below (Follow the Yellow Arrow and Park at the Yellow Dot

Layout

All Vendors, Volunteers, Performers, Coordinators and Exhibitors.  Enter through the back exit of the church and park in Parking Lot #3.  Map Below (Follow the Yellow Arrow and Park at the Yellow Dot

Respect The House 

Mariners Church Oceanside is a Christian Religious Institution that has allowed us to use their venue for this event.  You are required to respect the tradition of the venue, in what you wear, what you display, what you sell and how you carry yourself.   Thank you.

No vulgar content

No nudity

No gruesome violence

No messages of hate

No sexually explicit content

No glorification of drugs or alcohol

No smoking

No insensitive or disrespectful content toward the venue, community, or cultural values

Brandon Bornes
Event Director

Volunteers 

Volunteer Coordinator

Name: Breyani Holoman
Phone: (909) 346-8979
Email: brey2015@gmail.com

Volunteer Responsibilities

The Volunteer should perform the duties and tasks assigned by the volunteer coordinator. These responsibilities may include, but are not limited to...

Parking Helpers _ Greet cars, guide drivers to empty spots, and make sure everyone parks safely.

Water Stations _ Give out water bottles or cups of water. Keep ice and cups full so people can stay cool.

Check-In Helpers - Help people find their name on the list, give them a wristband or a program, and say “hello!”

Vendor Helpers - Assist artists and sellers. Help them set up tables or pack up at the end.

Photo/Video Helpers - Take pictures or short videos with a phone or camera. Show what’s happening for our social media.

Crowd Helpers - Guide people to the right places, keep aisles clear, and make sure everyone stays safe.

Stage Helpers - Help performers. Carry small items, hand them water, and make sure they know when to go on stage.

Clean-Up Helpers - Pick up trash, empty garbage cans, and make the festival site neat.

Medical & Safety Helpers - If you know first aid (bandages, ice packs), you can help in the first-aid tent. Make sure exits are clear.

Restocker Helpers - Refill things like toilet paper and hand sanitizer in the restrooms. Empty trash cans. Restock ice and cups at water stations.

Supervision and Interaction with Minors

The Volunteer is not responsible for, nor allowed to be in charge of, minors (children under 18 years old). Volunteers are not permitted to be alone with minors at any time, including in enclosed spaces. All interactions with children must take place in open, public spaces within the event venue. Additionally, volunteers should not focus on engaging with youth and children outside of safety concerns or their assigned event duties.

What We Ask of You

• Tell us if you can’t make it. If something comes up, just let us know as soon as possible.
• Volunteers are not in charge of or overseeing kids.
  • You should never be alone or in a closed area with children.
  • Parents and guardians are responsible for watching their own kids at all times.
  • If a child needs help, please find their parent or a staff member—do not take responsibility yourself.
• Be kind and helpful. If you see a problem (like a spill on the ground), tell a team leader right away.
• Have fun! This is a celebration, so enjoy the music, art, and people you meet.

Safety and Medical

• If you feel sick or hurt, tell a Medical & Safety Helper right away.
• If there is an emergency, we will call professional medical staff.
• If you know CPR or basic first aid, please let us know so we can use your skills.

Thank You!

We appreciate you giving your time and energy. Every little bit helps the

Vendors

Vendor Coordinator

Name: Ke’Anna Dodds
Phone: (760) 349-2945
Email: info.ruekitchen@gmail.com

Vendors are required to set up between 2:00pm. and 3:00pm on Sunday. There will be volunteer to help unload and set up. Vendors are chairs , tables and fitted table clothes will be provided for all vendors that are indoors. Prior to setting up, please check in with our vendor coordinator. For a smooth process, please ensure that vehicles used for off-loading, park in the rear of the sanctuary, parking lot 3. All sales must conclude by 8:00p.m., followed by packing up by 9:00 p.m.

Vendor Restrictions

1. Vendors should be respectful of diverse perspectives and should not promote hate, discrimination, or inappropriate content, including celebrations of drug use, alcohol use, sexual acts or nudity.
2. The Event Organizer retain the right of final approval at their sole discretion. This decision is binding and conclusive.
3. Vendors that do not follow guidelines in vendor agreement, might not be approved.
4. Vendors that are not sensitive to the traditions of the host venue, Mariners Church), might not be approved.
5. Any vendor that is not approved will be fully refunded
6. Any Vendor that shows up on June 29, 2025 to the North County Black Festival, and their branding or products/services are not consistent with what was reviewed and approved by the Event Director, might have their vending contract terminated immediately and not be permitted to vend at event.

Confirmation

Upon completion of this contract agreement will be sent your way. Your booth assignment will be given during check-in, along with a map for easy reference. For any inquiries, don't hesitate to reach out to our Event Organizer.

Booth Dimensions

All Vendorspaces measure approximately 10 x 10 feet. If you require more space, please let the event organizer

Refund Policy

Cancellations made before 21 days of event will be refunded 50% . Cancellations made less than 21 days of event, will not be refunded.

Spaces

Most vendors will be located indoors and will be provided with a 6-foot table, one chair, and a fitted tablecloth. Canopies are not permitted inside. If you prefer to be outside, you may request a spot near the family activities area, the food court, the festival entrance, or the lobby. All sales must take place within your assigned 10 × 10-foot space.

Exclusivity

Vendors do not have exclusivity rights. We aim to avoid similar food vendors selling identical items in close proximity.

Health Regulations

The San Diego County Health Department (SDCHD) governs this area entirely. For any queries, please reach out to SDCHD directly at (619) 338-2222.

Food Vendors

Food vendors must obtain a Temporary Food Facility Permit and pay the SDCHD fee. Please ensure that the permit application. Display a copy of the permit on-site during the event, as health inspectors will be present. 

Art Exhibitors

Art Gallery Coordinator

Name: Jazzlyn Rainey
Phone: (619) 913-0931
Email: jazzydrewitllc@gmail.com

Purpose & Content Guidelines

This event is designed to highlight and celebrate the creativity of local Black artists, performers, and multimedia creators. While artwork and performances do not need to explicitly feature Black characters or themes, all content must adhere to the following guidelines:

• No vulgar content
• No nudity
• No gruesome violence
• No messages of hate
• No sexually explicit content
• No glorification of drugs or alchohol
• No insensitive or disrespectful content toward the venue, community, or cultural values

The event organizers reserve the right to review and approve all visual artwork, performance pieces, and visual multimedia content before the event.

Display Space: Large display area available for up to 30 art vendorsDisplay Options: Artists may bring a table, easel, stand, or other presentation setup for their artwork. If they are not able to provide supplies to set up their artwork, they can request supplies to assist in their art display.

Artist/Performer Responsibilities

• Arrival & Setup: All participants must start setting up by 2:00 PM for setup.
• Security: Artists and performers are responsible for their own artwork, instruments, and equipment.
• Professional Conduct: All participants must maintain a respectful demeanor throughout the event.

Sales & Commissions

Artists retain 100% of their sales. The gallery does not take a commission. Artists are responsible for handling their own transactions.

Coordinators